Creating a Digital Fax Contact Shortcut
Our Fax over IP service allows you to send faxes digitally using your email client or our web portal, no physical fax machine required. To make sending faxes even faster, you can create quick shortcuts for frequently used contacts using one of the methods below.
Option 1: Create an Email (mailto:) Shortcut
This method lets you create a clickable shortcut that automatically opens your email client with the fax details pre-filled.
Steps:
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Go to a mailto link generator website:
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Enter the following details:
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Email Address: [email protected]
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Subject: Enter the recipient’s fax number (e.g., 1231231234)
Generate the link. It will look similar to:
mailto:[email protected]?subject=1231231234
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Create a browser shortcut:
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Click the star icon in your browser to bookmark the page.
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Select More or Edit.
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Replace the URL with the generated mailto link.
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Rename the bookmark to your contact’s name (e.g., “John Smith Fax”).
Save the bookmark.
Usage:
Clicking this shortcut will open your email client with the fax number already populated in the subject line. Simply attach your PDF or image and send.
Option 2: Use the Web Portal Phonebook
You can also manage fax contacts directly through the web portal.
Steps:
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Navigate to the Phonebook:
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Add a new contact:
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Enter the Contact Name
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Enter the Fax Number
To send a fax:
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Go to:
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Select the saved contact from the list (e.g., “Contact Name”)
Usage:
This method allows you to manage and select contacts directly within the portal when sending faxes.
Summary
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Option 1 (mailto shortcut): Best for quick, one-click faxing from your browser or desktop.
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Option 2 (portal phonebook): Best for managing multiple contacts in a centralized system.
Both methods streamline the process and eliminate the need to manually enter fax numbers each time.